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Senior Administrative Assistant

Ireland, IE - Information Technology and Services, Internet

A very exciting opportunity presents itself at LinkedIn’s International HQ in Dublin for a Senior Administrative Assistant supporting three Sales Directors



Key responsibilities:

• Diary Management for all internal and external meetings– using insight and decision making skills with regards to rescheduling and juggling meetings.

• Book all travel, accommodation & entertainment for meetings and trips in and outside of Dublin to include, flights, trains, cabs, hotels, restaurants etc.

• PA/administration requirements to include typing all correspondence, directing all telephone calls, preparing documents, agendas, briefing notes etc. for meetings, monitoring emails, answering those you can and highlighting those that need urgent attention, drafting documents to be proof read.

• Preparing or being aware of confidential information such as commission, salary, and appraisal. Being privy to such sensitive information there is a need to maintain good practice with integrity & diplomacy

• Use planning, delegation & project management skills to coordinate employee/client events

• Using a sense of aesthetic to create Powerpoint presentations & statistical graphs that are informative & creatively pleasing.


• Keeping track of requirements for submissions and key deliverables eg Talent reviews, Personnel updates, reporting requirements etc.


• Book key meetings and coordinate travel associated arrangements


• Prepare and submit expenses


• Coordinate adhoc procurement

Skills, experience and characteristics required:

• Ability to predict situations and potential problems possess good foresight and intuition.

• Be proficient in Outlook, Word, Powerpoint, Excel and able to type 60+wpm.

• Possess excellent telephone etiquette, attention to detail and integrity

• Have a genuine interest in the business and want to understand how we function, why function, who are clients, what our industry is about etc.

• Possess rigor and be highly organized to be able to be one step ahead of your line manager

• Ability to adhere to deadlines and multi task with the ability to juggle major projects

• Possess excellent organization & communication skills, comfortable making decisions & working on initiative and respecting the need for overall confidentiality.

• Highly organized and motivated individual who is able to build relationships with key people both internally & externally.

• Previous experience with GTD training (Getting Things Done) would be desirable.

• Previous experience required in a similar role with experience in a fast paced business environment


• Be able to manage in an international environment taking account of multiple timezones, and countries/continents.


• Be able to operate consistant with LinkedIns Culture and Values

No salary provided



Posted February 05, 2015 at 04:39AM from LinkedIn http://ift.tt/1ziJ3U5

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